Artist Resources

This special page is for participating artists only. Here you will find useful information for your participation in the Philly Fringe, along with several key documents that you'll need to use in the months leading up to and through the Festival. For your convenience, we have posted the most important documents at the top. A more detailed description is below. The Fringe Manual can be found under the Fringe Manual Page.

Fringe Facebook Discussion Board | Venue Finder | Press Pitch Worksheet | Blank W-9 | Money Order Form for 2011 Insurance

Festival Box Office Location + Hours
Festival Box Office at the Prince Music Theater
1412 Chestnut St, Philadelphia, PA 19110
Phone: 215-413-1318

Pre-Festival Hours
Aug 22—Sept 1: 12pm—7pm

Festival Hours
Sun—Thur: 12pm—9pm
Fri—Sat: 11am—9pm
Sept 5 (Labor Day): 12pm—7pm

Venue List
All Fringe artists must find their own venue. We do not assign space or otherwise find you a venue. It's best to explore different neighborhoods to look at spaces that may be unique and interesting for your audience to experience your show. Your venue information and full schedule must be sent to us on your Artist Agreement by June 10 at the very latest. Any venue information received after this date will not be printed in our Festival Guide and will only be available on the Festival's website. As this may affect the strength of the marketing of your show, please do not wait until the last minute to start looking for a venue.

In the past Philly Fringe has published its own Venues List. This year, however, we are recommending all artists and potential venues to use a new online service called Phillyspacefinder.com. This site is published with support from multiple arts organizations across Philadelphia. It is free, very easy to use and it has multiple sorting features to help you identify potential spaces specific to your show needs. All past Philly Fringe venues have been directed to use this service.

To use Philly space finder click here: www.phillyspacefinder.com

Press Pitch Worksheet
During the Festivals, our publicist deals with a wide variety of members of the press on a daily basis. Although we do not guarantee that we will pitch your show to the press, it is helpful for us to have detailed information about all shows, so we can provide information to reporters on request or if they are pursuing a specific story idea (an article on South Philly artists, for example). The Press Pitch Worksheet is due in the Fringe office no later than June 3. Please print and fill it out, and send to the Fringe Coordinator at: 919 N. 5th Street, Philadelphia, PA 19123, fax it to (215) 413-9007, or email a completed version to Craig Peterson at craig@livearts-fringe.org.

Click here to download the Press Pitch Worksheet.

Artist Agreement and W-9
We will be sending you the Artist Agreement and W-9 in the mail in mid-May. Just incase, we have posted a blank W-9 for you HERE. Please note that the artist/company name on this form is the name we will use on any box office checks after the Festival.

Your Artist Agreement: Philly Fringe Artist Agreements are due June 10. It is your responsibility to make sure that your Artist Agreement reaches our office by 5pm on June 10. Do NOT wait until the last minute to complete and submit your Artist Agreement. This deadline gives us only two full work days to process and format this information before submitting it to our designers to put into the Guide. We have over 150 artists every year, which makes the Guide design a very labor intensive process. By submitting your Agreement a week or even one or two days before the deadline, you will be helping us a great deal.

If your Agreement does not reach us until after June 10, your show information (dates, times, location, etc) will not appear in the index or the day-to-day schedule at the back of the Guide. This may also delay the appearance of your show on our website.

Please mail or drop off your Artist Agreement to:

ATTN: Craig Peterson
Philadelphia Live Arts Festival & Philly Fringe
919 N. 5th Street
Philadelphia, PA 19123

General Liability Insurance
To protect you and the Festival regarding any claims for injury or property damage sustained by an audience member or other "third party," we require that all participants in the Philly Fringe obtain general liability insurance covering themselves and the Festival. You will need to provide a Certificate of Insurance as proof of coverage. For full details on this insurance, please see the 'Staging Your Show' Section of your Fringe Manual. If you wish to secure your insurance through Domenick & Associates, the company that insures the Festival, there is one simple form to fill out, and the premium is based only on the number of shows you will be performing. If you have an art installation that runs the entire length of the festival, you will be charged the highest rate. This year's rates through Domenick & Associates are $110 for 1 - 5 performances, $158 for 6 - 15 performances, and $200 for 16 or more performances. This year D&A requires a credit card or money order payment. No checks will be accepted. If you wish to pay by money order, you need to send it to them with the Money Order for 2011 Insurance Form, available here. Fill out the form and send it to Domenick & Associates no later than August 5. Their address is on the form. Please do not mail the form to our office as it will delay the process of insuring your show. Failure to provide an insurance certificate by this deadline may lead to our not being able to sell tickets to your show at the Festival Box Office.

If you wish to participate in the Fringe Self-Producers Insurance Program, go to the Domenick & Associates website at http://www.domenick.com, click on the Fringe Artist Insurance Enrollment link, enter the information requested, and pay online with a credit card. Your information will be submitted electronically, to Domenick & Associates, and proof of coverage will also be sent to Fringe Festival administrators.

Click here for the Money Order for 2011 Insurance Form.

Marketing & Advertising Your Show

Press Info and Contact List
CLICK HERE for the 2011 Press Contact List

You may contact the Press directly based on this list. Please note, this list is provided as a reference, and you should choose your pitches wisely. Target those contacts who you think would be most interested in your show and performers. As this list is meant as a resource of information, we strongly urge you NOT to spam these members of the press. It is best to send out your pitches no less than one month before your event.

Here are some other important documents you may find helpful:

* Please Note - Logo and Box Office Listing on Marketing Materials
All Philly Fringe artists are required to add the Festival Box Office phone number, the Festival web address, and the Philly Fringe logo to any communications pieces that they produce, including but not limited to press releases, posters, postcards, flyers, website, email blasts, etc. Please include the following information on all promotional items - Festival Box Office listing:

'For tickets, contact the Festival Box Office at (215) 413-1318 or visit www.livearts-fringe.org.'

Philly Fringe Logo

Horizontal Example 1
Horizontal Example 2

Vertical Example 1
Vertical Example 2

To download, right click the format(s) below and "save target as" or "save link as".
Download both black and white logos in EPS format: .EPS
Download the white logo (for dark backgrounds): .TIF | .PSD
Download the black logo (for light backgrounds): .TIF | .PSD | .JPG

Instructions For Use of the 2011 Philly Fringe Logo
The logo should always come from the left side of the page. If your software has the ability to apply an effect to the logo, please use the "hard light" transparency option. There is a black type version and a white type version available for use, depending upon which works best for the image you are laying it over, i.e. white over a dark image or black over a light image. Email craig@livearts-fringe.org with any questions.

Philly Fringe artists also need to include the info below on all print materials (flyers, postcards, posters, etc.)

LAPF Info

To download, right click the format(s) below and "save target as" or "save link as".
Download the Festival Info image: .EPS | .TIF | .JPG

Advertising
Fringe artists receive exclusive discounted pricing on ads in the Festival Guide. The Festival Guide is the #1 tool our audiences use to decide which shows to see. We recommend that any artist promoting their show place an ad in the Festival Guide. We print 40,000 guides with a shelf-life of at least 1 1/2 months. Reach our 25,000+ loyal audiences with your full-color ad. Design assistance available upon request.

Click here to download our ad rates and specs

Contact dan@livearts-fringe.org to reserve your ad by June 3. Payment and artwork are due by June 10.

Other Opportunities
Phillyfunguide and Funsavers